Chapter Committees

 

 

It takes a lot of help from selfless volunteers in order to make our Chapter a success.  We are reliant on the unique skills and abilities of our members to continue our growth and to provide a number of benefits and opportunities for Chapter membership.

 

You can learn more about the various volunteer opportunities by reading the descriptions below.  More information can also be found in our Land of Lincoln Chapter Committee Descriptions document.

 

To see where we still have vacancies, please check out our Committee List.  To sign up, simply send an email to our Chapter  inbox (LandofLincolnChapter.ASMC@gmail.com) or contact your Organizational Vice President.

 

  • The Audit Committee is responsible for independently evaluating the quality and integrity of the Chapter's financial and accounting practices. At the end of each board year, the Audit Committee reviews all of the financial documentation to produce an audit report, where shortcomings and recommendations are identified to help ensure the effective management of the Chapter's financial resources. 
     

  • The Awards Committee is responsible for communicating the ASMC awards criteria and submission timelines; acting as the point of contact for his/her organization’s awards submissions; and, finally, for evaluating award submissions to select a winner in each award category.  The Awards Committee Chair is responsible for providing oversight of all awards submissions and ensuring thorough and timely submission of award applications for competition at the National ASMC level. 

 

  • The Certified Defense Financial Manager (CDFM) Committee will act at the source of information on all matters CDFM related.  Committee members will promote the benefits of certification, advertise CDFM training, and assist members with the enrollment and testing process.  The CDFM Committee Chair, with the support of up to three committee members, will establish Chapter certification goals and seek to maximize the growth of CDFM members in the Chapter.

 

  • The Communications Committee is comprised of a number of subcommittees.  It is the combined responsibility of these committees to ensure timely, effective communication of information regarding Chapter events, activities, and accomplishments.  The Communications Committee Chair is responsible for ensuring information is distributed to each of the subcommittees for publication via the outlets identified below.
     

    • The Facebook Communications Subcommittee is responsible for maintaining an informative, professional Facebook page to connect with Chapter members.  The Facebook page should effectively communicate the activities and accomplishments of the Land of Lincoln Chapter and its members.
       

    • The Newsletter Communications Subcommittee is responsible for producing an informative, professional newsletter on a quarterly basis.  Newsletters should effectively capture the activities of the Land of Lincoln Chapter and its members. 
       

    • The Publicity Communications Subcommittee is responsible for working with local news outlets (e.g., Belleville News Democrat, Scott Flyer) to publish articles on Chapter activities and accomplishments. 
       

    • The Website Communications Subcommittee is responsible for maintaining an informative, professional website.  The website should be a primary source for all Chapter related activities to include training events, membership meeting luncheons, community service events, etc. 

 

The Communications Committee Chair must coordinate with each subcommittee to ensure appropriate information is shared and accurate data is reported to Chapter members.

 

  • The Community Service Committee is responsible for promoting, planning and executing volunteer and donation events to benefit the local community.  Committee members will assist with planning and coordinating of events as requested by the Chair; act as the point of contact for his/her organization; and, finally, will encourage maximum participation. The Community Service Committee Chair is responsible for providing oversight of all service events and activities and for ensuring volunteer hours are tracked and reported.

 

  • The Fundraising Committee will engage in all aspects of a fundraising campaign, from initial planning and organizing to marketing and execution of a given fundraising event or activity.  Committee members will help plan and implement campaigns that have a maximum return on the Chapter’s investment of resources, helping replenish funds for scholarships, charitable contributions, training and professional development courses, promotional items, etc.  The Fundraising Committee Chair is responsible for providing oversight of all fundraising activities.  

 

  • The Golf Tournament Committee is responsible for planning, coordinating, and executing the annual golf tournament fundraiser.  Committee members will organize all aspects of this event from site planning and sponsorship solicitation to advertising and registration.  The Golf Tournament Committee Chair will provide oversight for all golf tournament activities and work with four committee members to ensure this fundraising event runs smoothly and results in maximum participation.

 

  • The Membership Committee will act as the source for information on enrollment and membership renewal.  The committee will also work with Organizational Vice Presidents to keep the Chapter roster up to date, making sure to contact members when their registration has expired.  In addition, committee members will manage the New Member Orientation Program, working with Organizational Vice Presidents to ensure that new members receive a welcome package.

 

  • The Mini Professional Development Institute (Mini PDI) Committee is divided into two primary subcommittees, the Program Subcommittee and the Site Subcommittee.  The Chapter Vice President serves as the Mini PDI Chair and is responsible for overseeing all activities to ensure a successful training event.
     

    • The Program Subcommittee is responsible for planning, coordinating, and organizing all activities related to the Mini PDI presentations.  Committee members will develop the program, coordinate with speakers, create an advertising campaign, etc.
       

    • The Site Subcommittee is responsible for planning, coordinating, and organizing all activities associated with the host site.  Committee members will assist with facility logistics, reserve conference exhibitors, provide audio and visual equipment, etc.

 

  • The Scholarship Committee is responsible for communicating the criteria for scholarship applications and submission timelines; for advertising and promoting participation in the local scholarship campaign; and, finally, for evaluating scholarship applications to select a winner.  One volunteer is requested from each organization so as to ensure representation from across the Chapter.  The Scholarship Committee Chair is responsible for providing oversight of all scholarship activities, including advertising the scholarship campaign, coordinating the evaluation process with the supporting organizational committee members, and ensuring thorough and timely submission of scholarship applications for competition at the National ASMC level.

Nonprofit Organization Tax ID # 42-1687129